Stokesby Village Hall and Social Club

Hire Agreement

This agreement is made on the date (1) and between the Committee (2) and the Hirer (3) named below whereby in consideration of the sum(s) mentioned  (5).

The Committee agrees to permit the Hirer to use the premises (4) for the purpose (6) for the period described below.

1. Date:

2.  Stokesby Village Hall Committee Member:

3.  Hirer:



    Tel No:                                                                           Email:

4.   Main Hall only               Kitchen                       Social Club Room                              Bar  *  

  * If you are supplying alcohol or require the use of the bar for your event YOU will need to obtain a ‘Temporary Events Notice (TEN) from Great Yarmouth Council Licensing Dept. There is and additional charge for the use of the bar. (See charges below 5 )

             5.    Hire Fees:                                        Resident            Bar                                  Non Resident     Bar

                        Morning;     9 am  – 12 noon             £10                   N/A                                  £15                        N/A

                        Afternoon  12 noon  – 6 pm               £15                   N/A                                  £20                        N/A

                        Evening     6 pm  –    12 pm              £30                   £10                                  £45                        £15

Please check which periods you wish to hire and if you require the bar facility

             A £20 refundable deposit is required with all bookings subject to the building being left in a clean and tidy condition

              and all rubbish is removed.

            6.     Purpose of Hiring:


            7.     Period  of Hire      Date:


The Hirer agrees to be present during the hiring and agree to comply with the Standard Conditions of Hire set out below.

Stokesby Village Hall Management Committee works with Norfolk Constabulary sharing information on our booking in order to prevent crime and disorder. This information has been brought to my attention on booking the hall and by placing my booking I acknowledge that I am aware.

   Signed  :                                                                                   Name:                                                      


Please contact the booking officer Richard Dixon :  01493 754136  or [email protected], before you complete this form to ascertained that the date you require is available.

Stokesby Village Hall

Conditions of Hire

(Per national Village Hall Advisory Services)

The Hirer:

1)          will be present during the period of the hiring, be responsible for the supervision               of the premises, the fabric and contents, their care, safety from damage however              slight or change of any sort and the behaviour of all persons using the premises              whatever their capacity, including proper supervision of car-parking arrangements              so as to avoid obstruction of the highway.

2)          shall not use the premises for any purpose other than that described in the hiring               agreement and shall not sub-hire or use the premises or allow the premises to be              used for any unlawful purpose or in anyway unlawful, nor do anything which              may endanger the same or render invalid any insurance policies in respect thereof.              Nor allow the consumption of alcoholic liquor thereon without the              appropriate licence being obtained from the Local Authority.

             (Please see note on booking form re ‘TEN’)

3)          shall ensure that nothing is done on or in relation to the premises in contravention              of the laws relating to gaming, betting and lotteries.

4)          shall comply with all conditions and regulations made in respect of the premises              by the fire Authority, Local Authority, the local Magistrate Court, or otherwise,              particularly in connection with events which includes public dancing, or music or              other similar public entertainment or stage plays.

5)          shall if preparing, serving or selling food, observe all relevant food, health and              hygiene legislation and regulations.

6)          shall ensure that any electrical appliances brought into the premises and used              there shall be safe and in good working order, and used in a safe manner. NO              unauthorised heating appliances shall be used without the consent of the              management committee and portable liquid propane gas (LPG) heating appliances              shall not be used under any circumstances.

7)          shall indemnify the committee for the cost of repairs of any damage done to, and              parts of the property including the curtilage thereof or the contents of the building              which may occur during the period of hiring as a result of hiring.

8)          if he/she cancels the booking before the date of the event and the committee is                unable to conclude a replacement booking the question of the payment or the              repayment of the fee shall be made at the discretion of the committee.

9)          shall ensure that the minimum of noise is made on arrival and departure.

10)        shall ensure that no dogs except guide dogs are brought into the hall without              prior warning and agreement.

11)        shall ensure that the hall is left clean and tidy and that all rubbish is removed from              the premises by the hirer.

12)        shall report any injury or accident on the premise or within its curtilage so it may              be recorded in the accident register