We now have a defibrillator on the wall by the entrance to the Ferry Inn.

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Parish Minutes 2014

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STOKESBY WITH HERRINGBY PARISH COUNCIL MEETING

ON 8 JANUARY 2014


MINUTES of the Stokesby with Herringby Parish Council meeting held in the Community Centre on Wednesday  8 January 2014 at 7 30pm.


PRESENT -  Chairman -  PCllr Fabb, Vice Chairman - PCllr Ward, PCllr Young, PCllr Lloyd, and Wharton, BCllr Thompson, PCSO Johnson, 3  members of the public and the Clerk Mrs Weymouth


1.PUBLIC PARTICIPATION/COUNTY COUNCILLOR/BOROUGH COUNCILLOR/POLICE

Public participation  

Nothing reported

 CCllr Carrtiss

Not in attendance

BCllr Thompson

Nothing reported

Police

PCSO Johnson in attendance

PC Cook has another commitment, however he has emailed the following report:

No crimes have been reported since the last meeting (as at 05/01/14) and only one call for advice/assistance (again as at 05/01/14) which was relating to an abandoned vehicle which had been moved prior to police arrival (if only all of my area was so quiet!).

It was reported concerns over a vehicle coming down the Church drive this evening around 7pm – PCSO Johnson will investigate.

Vehicle parking in Filby Road with broken windows – PCSO Johnson will investigate.

  

2. APOLOGIES

PC Cook another commitments

PCllr Crane work commitments

PCllr Murison unwell


3. DECLARATION OF INTERESTS

Personal and pecuniary

PCllr Fabb pecuinary interest Agenda 9 Accounts – Inv from CP Fabb & Co for purchasing sand bages.


4. MINUTES of the Parish Council meeting held in November 2013 and Planning meeting in December 2013 had been distributed to PCllrs prior to this meeting. PCllr Ward proposed the Minutes be accepted and signed, seconded PCllr Youngs, all in agreement.


5. MATTERS ARISING FROM THE PREVIOUS MINUTES.

a.BT wire by the muckfleet

Entwined with the tree branches – BT number in the emergency plan not the correct one, it will be reported through GYBC Emg Planning Officer.

b. Electricity posts leaning

They had been reported to UK Power, to be reported again.

 

6. RISK ASSESSMENT

PCllr Ward gave the following report:

Jan 2014

Village Green – chains hanging in one place – Mr Etheridge to be informed

Rive Roadway – small pot holes froming on roadway – to be monitored

7. PLANNING

PLANNING APPLICATIONS

AW PA sent to NCC for approval – the vacum pumping station – corner Filby Road – the Parish Council has no objections to this application, however they do not want any bard wire on the fencing. They would like to see the scheme started prior to the summer season.

PLANNING DECISIONS

06/13/0536/F renewal of PP 06/08/0559/F for standing of static caravan in yard for accommodation of casual farm workers -Winsford Hall Charles Wharton – PCllr Wharton declared a pecuniary interest and left the hall during the discussions and decision – granted

 

PLANNING ISSUES

PD Hook - PCllr Youngs reported he has spoken to one of their Officers:

They are supplying eggs to other suppliers, they cannot decommission and they cannot expand on the site. However they are not in a position to do anything at the moment.

It was left with PCllr Youngs to spek with the BA.


8.  VANDALISM REPORTS FROM PARISH COUNCILLORS

Nothing reported.

 

9. ACCOUNTS FOR APPROVAL & PAYMENT

PCllr Fabb declared a pecuniary interest in C Fabb & Co Invoice and took no part in the discussions or decision – the Vice Chairman took the Chair for this item..

A list of these accounts had been distributed to PCllrs prior to the meeting

S A Weymouth  

As Precepted for 2012/13 £995 div 6 less 20% Tax =  

Net     £132.64

2 x 60p Accs     £     2.40

       £ 135.04

PAYE – Jan 2014     £   33.20

C P Fabb & Co (sand bags)    £   70.20

PCllr Youngs  proposed the accounts be paid, seconded PCllr Ward, all in agreement.


Financial statement year ending Jan 2014

Copies emailed to PCllrs prior to the meeting.


PC Internal Audit

The Accounts were given to PCllr Wharton to carry out the Internal Audit.


10. TENDERING/PRECEPTING FOR 2014/15

GYBC has now decided to leave things as they are for 2014/15, but will review their position in 2015/16.

Precepts

All agreed at November 2013 meeting

Tenders

PCllr Ward proposed the tenders from contractors should be accepted, seconded PCllr Wharton, all in agreement.


11. GREAT YARMOUTH BOROUGH COUNCILLORS GRANT

BHF Defibrillator form completed and emailed to Ambulance Service. BHF are taking a very long time to approve the applications, so it may not be through before 31.3.14

First Aid courses  - Mr Dodson has a new computer and the old emails have not been transferred, so the email asking him to consider carrying out the Courses be sent again.

 

12. SLIPWAY INTO THE RIVER

The only reply received is the Fire Brigade

River landing area

Hemsby Inshore Lifeboats – no response

Caister Lifeboats – no response

Fire Service – not in a position to give a donation

BA  Officer Adrian Clarke meeting with PCllr Ward tomorrow morning to see if a scheme can be implemented.


13. COMMON LAND CPO

 CPO

Forge Cottage – left with NPLaw to deal with

 

Candlemaker fencing off and gating the Common Land behind them

NPLaw advised to take the encroachment to tribunal.


14. SEWERAGE SCHEME

AW forwarded the planning application sent to NCC for consideration, PCllrs can put forward their views on it, however NCC when they have logged the PA will send it to the PC – around March 2014 – AW have been made aware of this and they are chasing.


15.STANDING ORDERS – UPDATED

Copy emailed to PCllrs with this meetings paperwork for them to view. Dates of meetings to be altered to 2nd Wednesday in the month. Proposed PCllr Lloyd they be adopted, seconded PCllr Wharton, all in agreement.


16. REPAIRS TO THE COMMUNITY CENTRE ROOF

The Chairman reported the costs would be around £35k. It was agreed to see if a Wren Grant is available.


17. POST SEA SURGE AND RE-ORDER SAND

The Chairman reported people were ringing her and not their Emergency Plan Community Contact, however sand bags were filled by residents and located at the necessary location.

There was an issue with the sluice gate east of The Ferry Inn it is letting in water when closed – BESL are to be notified.

The sand in the sand compound is getting low, it was agreed to approach GYBC to see if they would purchase a couple of tons of sand because the parish had not got any assistance from the BC.


18.ANY OTHER CORRESPONDENCE

As agreed at March 2011 – standing orders includes:

Correspondence would be left on the table prior to the meeting for PCllrs to view or no action will be taken unless identified by a PCllr:

1. Age UK – looking for donations – no action

2. Police & Crime Commissioner for Norfolk 2014/15 – consultation meeting – emailed to all PCllrs – no one attending

3. NCC consultation on the introduction of charging for Pre-Application Advice – no action

4. NCC 50% grants set aside for SAM signs costing around £3k each – no action. NCC to be asked to site their mobile SAM signs again in the parish.


19. REPORTS FROM PARISH COUNCILLORS

a. Pot hole at Manor Farm close to their boundary –NCC to be advised.

b. 3R Ferry Lane – light out again – GYBC to be advised

c. Broadband upgraded service will be in the village end Feb/March 2014.


20. FINAL WORD FROM MEMBERS OF THE PUBLIC

Nothing identified  


With no further business the meeting closed at 8.25 pm.





STOKESBY WITH HERRINGBY PARISH COUNCIL MEETING

ON 5 FEBRUARY 2014


ells) and Mr & Mrs Manners of Chandlers End were in attendance)

 Minutes of the Special meeting of the Stokesby with Herringby Parish Council held in the Community Centre on Wednesday 5 February 2014 at 7 30pm

 

PRESENT -  Chairman -  PCllr Fabb, Vice Chairman - PCllr Ward, PCllr Crane, PCllr Young, PCllr Lloyd, PCllr Murison and PCllr Wharton, 6  members of the public and the Clerk Mrs Weymouth. Two parishioners left after having a conversation with the Chairman.


1. APOLOGIES

 None


2. DECLARATION OF INTERESTS

Personal and pecuniary

PCllr Youngs informed the meeting the owner of Martin Staithe had visited him.


3. COMMON LAND

Land previously known as Candlemakers

The meeting closed to allow property owners to speak.

PCllrs were given a copy of the email sent to Mr & Mrs Wells daughter (Mrs Aston) and her reply, which they were given an opportunity to read.

Mrs Dunlop (other daughter of Mr & Mrs Wells)

The Chairman advised the Parish Council meeting they were totally unaware that the land known as the Candlemakers had been divided into three until they received Mrs Aston’s email (daughter of  Mr & Mrs  Wells).

Mr & Mrs Wells are living in the part known as Lavender Cottage, the other known as Chandlers End has been sold, leaving one unsold.


Parish Councillors have viewed the area in question. Mr & Mrs Wells had removed their fencing and gates, also those of the unsold property.

Chandlers End owners were very concerned that they had not been made aware that the Common Land should not be fenced and gated and have removed them. The Chairman stated Parish Councillors had only viewed the area last week and the meeting this evening is to get agreement on any action needs to be taken.

They were thanked for removing their fencing and gate.


Parish Councillors advised the meeting it was never the Parish Council’s intention to include the Section of CL251 owned by Mr & Mrs Wells in the CPO and to that affect Statutory Notices for the CPO had not been sited on that Common Land.


The meeting re-opened

PCllr Lloyd proposed  guidance is to be obtained as to open access to the boat shed and then a letter should be sent to the property owner of Bramley advising them that there is a statutory requirement for Common Land to be left open with no fences or gates, seconded PCllr Murison, all in agreement..

For information pasted from Mrs Aston’s email:
Common Land CL251, covers land/moorings etc owned by :-

Chandlers End,

Waterside House

Lavender Cottage

Bramleys

The Boat Shed.


Brandon Lewis MP

Has contacted the PC he has received all the correspondence from Mrs Ashton and he wants   a number of points clarified, it was agreed this will be emailed to his Office.


Riverside roadway – Martin Staithe

The extension works with the delivery vehicles has caused damage to the roadway and to-day a vehicle has backed into one of the parishes seats. It was agreed an email would be sent to Mr Canham confirming that he will carry out the necessary repairs to the roadway and seat once his development has been completed.


Slipway repairs

The meeting was advised that BHF are taking a very long time to process their application forms. After discussions it was agreed at the next PC meetings discussions will be held around the GYBCllrs Grant of £500 being allocated to these repair works.


4. PARISH COUNCIL WEBSITE

The meeting was advised that nothing is in the PC section of the website. The Manager of the website has advised it is not for historic items of the PC and the Emergency Plan has been removed since everyone received a copy – this is not correct parishioners received a booklet called ‘be prepared in an emergency’ and a note of who is their community contact in an emergency.

After discussions PCllr Ward proposed that PC paperwork should be entered on to the website as the PC pay for its existence and that PCllr Lloyd is to be the PCs website contact, seconded PCllr Wharton, all in agreement.

It has been left with PCllr Lloyd to enter the PC Notes and Emergency Plan and in future he will enter all relevant paperwork on the website for the PC.


The Chairman acknowledges that she didn’t follow the correct procedure to close the meeting and re-open the meeting – allowing members of the public to speak.


With no further business the meeting closed at 8.30 pm.




STOKESBY WITH HERRINGBY ANNUAL PARISH COUNCIL MEETING

ON 14 MAY 2014


MINUTES of the Stokesby with Herringby Annual Parish Council meeting held in the Community Centre on Wednesday  14 May 2014 at 7 30pm.


PRESENT -   PCllr Fabb, PCllr Ward, PCllr Young, PCllr Crane, PCllr Lloyd, PCllr Murison, CCllr Carttiss,  8 members of the public and the Clerk Mrs Weymouth


1.ELECTION OF CHAIRMAN AND VICE CHAIRMAN

Chairman -  PCllr Fabb  proposed by PCllr Lloyd, seconded PCllr Youngs, all in agreement

PCllr  Fabb signed the acceptance of office and took the Chair,


Vice Chairman – PCllr Ward, proposed by PCllr Crane, seconded PCllr Youngs, all in agreement.

PCllr Ward signed the acceptance of Office.


2. APOLOGIES

PCllr Wharton away on holiday

PC Cook another commitment


3. PUBLIC PARTICIPATION/COUNTY COUNCILLOR/BOROUGH COUNCILLOR/POLICE

Meeting closed to allow public to participate.

Public participation  

 Bottle banks on the VGreen need emptying – left with the PClerk to look into

CCllr Carttiss

 Brambles cut back along the main road out of the village – it was reported they have not been cut back fair enough – NCC to be advised.

BCllr Thompson

Not in attendance

Police

PC Cook unable to attend the meeting but sent in the following report:

There have been 12 calls for service since the last meeting in January, and one reported crime – an offence of criminal damage.  There are no emerging issues.  As ever if there are any matters arising which you feel I can assist with, feel free to contact me.

Meeting re-opened


4. DECLARATION OF INTERESTS

Declaration of interests (personal & pecuniary)

None given


5. MINUTES of the Parish Council meeting held in March 2014 had been distributed to PCllrs prior to this meeting. PCllr Ward  proposed the Minutes be accepted and signed, seconded PCllr Youngs, all in agreement.


6. APPOINTMENT OF COMMITTEE MEMBERS ON PARISH VOLUNTARY ORGANISATIONS

It was agreed to take these nominations on bloc.

VHall Committee – PCllr Murison

PC H&S for the PC – PCllr Ward

PC Internal Auditor – PCllr Wharton

Proposed by PCllr Lloyd  that the above PCllrs be appointed, seconded PCllr Murison,  all in agreement.


7. MATTERS ARISING FROM THE PREVIOUS MINUTES.

a.Slipway into the river

PCllr Ward said he was having problems contacting the BA Officer. Volunteers are in place to carry out the works FOC, just need advice and permission from the BA.

b.Reinstatement of Common Land in front of the Village Sign

PCllr Wharton has reinstated the grass, so a big thanks to him for carrying out the work.

c.Post sea surge and re-order of sand and sand bags

Sand delivered, GYBC are to be chased for the sand bags.

d.NCC cutting back the brambles on main road out of the village

Under Agenda 3 CCllr Carttiss.

      e.Depression in front of the boat shed on the river bank

       PCllr Ward stated these works will be carried out when the slipway works are carried out.

       f.River roadway

       Mr Canham has had the repairs carried out, however this will need to be monitored.

       A replacement seat has still be be bought and sited by Mr Canham.

       g.AW sewerage scheme

       Some initial marking out the planned vacuum collection sump locations has been taking

       place throughout the village.

       To make the sewer available at the earliest opportunity and where it is practicable AW

       hope to install some of the vacuum sumps on the side roads in advance of being able to

      access the main road.

      It is hoped that the installation of these collection sumps can commence in the next few

      weeks. Once a date is confirmed they will write to the PC and the community again.

      Work in the main road cannot start until September.

      AW anticipate construction of the pumping station starting during June once outstanding

      planning conditions – any archeological areas have been discharged.

      AW will very shortly be writing to all residents to re-invite them to connect to the sewer and

      where appropriate remind them of their previous decision.


8. RISK ASSESSMENT, ASSET REGISTER & INSURANCE POLICY

PCllr Ward gave the following report:

Overgrown hedge by the bottle bank – Mr Hewitt is to be requested to carry out these works.

Post and chain – one needs attention – Mr Etheridge is to be requested to carry out these works.

River roadway – repairs to be monitored.

Childrens slide is in a dangerous condition – GYBServices to be advised and asked to treat the matter with great urgency.

Asset Register as at 31 March 2014

Village Sign         £3500

Post & chains around the green       

Village Green

4 Seats (one taken over from VH Committee)    £1500

Posts and chains around the green

Notice board

On side of GYBC bus shelter - they gave permission   £150

2 Planters

These are sited at the following locations:

By the river and adjacent to Manor Farm.     £150

Sand compound

By the river         £600


3 signs

On VGreen          £360


Total          £6260

PCllr Ward proposed the figures remain the same for year ending 31 March 2015, seconded PCllr Murison, all in agreement.


Insurance Policy – renewal June 2014

Copy emailed to Chairman & VChairman who agreed everything is in order.

PCllr Murison proposed the insured figures should remain the same, for the coming year, seconded PCllr Lloyd, all in agreement.

 

9.  VANDALISM REPORTS FROM PARISH COUNCILLORS

None reported.

 

10. PARISH CLERKS SALARY

£995.00 same figure as the last two years.

PCllr Ward proposed this figure should be paid,  PCllr Youngs seconded, all in agreement


11. ACCOUNTS FOR APPROVAL & PAYMENT

 S A Weymouth  

As Precepted for 2014/15 £995 div 6 less 20% Tax =  

Net      £132.60

1 x 60p Acs      £    0.60

       £133.20

PAYE – March 2014     £  33.00

Zurich Ins      £530.08

LATE ACCOUNT

Mr Lindsay for carrying out the internal audit                  £   25.00

PCllr Ward  proposed the acccounts be paid, seconded PCllr Crane , all in agreement.


Bank statements online

PCllrs were advised there had been a problem getting bank statements to the 31 March 2014, which are required to finalise the PCs accounts. After discussions it was agreed PCllr Wharton be requested to look into obtaining bank statements online.


Financial statement year ending 31 March 2014

Copies emailed to PCllrs prior to the meeting, there were no questions.


Signing off the Cash book for year ending 31 March 2014

PCllr Crane proposed the cash book be signed off, seconded PCllr Lloyd, all in agreement.


Internal Auditors Report year ending 31 March 2014

Mr Lindsay was happy with the way the Accounts had been produced.


Statement of Accounts and Governance Statement year ending 31 March 2014

The Chairman read out the Governance Statement and the Statement of Accounts.

After discussions PCllr  Ward proposed they be accepted and signed, seconded PCllr Murison, all in agreement. The statements were signed.


12. PLANNING

 PLANNING APPLICATIONS

BA/2014/0092/HOUSEH proposed installation of a condensing boiler to aid existing central heating system Bure Reach, Runham Road for Mr Barber – no objections

DECISION

NCC AW scheme C/6/2013/6011 – Granted

PLANNING ISSUES

a.GYBC submission of the Core Strategy Local Plan – submission of the core strategy Local Plan document Reg 22 (3) T&C Planning (Local Planning) (England) Reg 2012 (as amended)

b. Chicken houses at Mr Whartons farm – the Chairman advised PCllrs of a PA that Wharton Farms would like to submit but due to the costs involved would have liked to obtain the views of the PCllrs – after discussions the PC had no objections to such a scheme.

c. Neighbourhood plan

PCllr Youngs reported he had spoken to a GYBC Officer about the plan and she was very helpful. After discussions it was agreed she would attend the Village Fete and hold discussions with people who are in attendance to obtain their views on how they would like to see the parish develop.


13. COMMON LAND  

CPO

NPLaw has arranged for a GYBC officer to meet with the Chairman & Vice Chairman to discuss the outstanding matters. The Chairman and Vice Chairman will meet the Officer at the Town Hall on 20 May at 2 30pm and report back to the next PC meeting.

 

14. BOTTLE BANKS ON THE VILLAGE GREEN

The meeting closed to allow the Chairman of the VHall Committee to speak.

He advised the meeting the VHall will take over the bottle banks from GYBC, he had received the necessary forms to deal with the matter.

The meeting re-opened


 15.ANY OTHER CORRESPONDENCE

 As agreed at March 2011 – standing orders includes:

Correspondence would be left on the table prior to the meeting for PCllrs to view or no action will be taken unless identified by a PCllr:

BA Lower Bure & Thurne Parish Forum 12.6.2014 (emailed to PCllrs)

Clerk & Councils Direct March & May 2014 - file

Thinking wisp – no action

Each Childrens Hospice looking for a donation – no action

Adnams Charity – no action

LATE CORRESPONDENCE

      6.       Online playgrounds – no action

      7.       Glasdons products – no action.


16.REPORTS FROM PARISH COUNCILLORS

 River walks need a cut

BESL/NCC to be advised accordingly


17. FINAL WORD FROM MEMBERS OF THE PUBLIC

Youth Club funds of £773.01 in the PC reserves – it was agreed this would be an Agenda item for the next PC meeting.


With no further business the meeting closed at  9.35pm



STOKESBY WITH HERRINGBY PARISH COUNCIL MEETING

ON 9 JULY 2014


MINUTES of the Stokesby with Herringby Parish Council meeting held in the Community Centre on

 Wednesday  9 July 2014 at 7 30pm.


PRESENT -   PCllr Ward, PCllr Young, PCllr Crane, PCllr Lloyd, PCllr Murison, PCllr Wharton,   6 members of the public and the Clerk Mrs Weymouth


The Chairman unable to attend the meeting – the Vice Chairman PCllr Ward took the Chair.


1. PUBLIC PARTICIPATION/COUNTY COUNCILLOR/BOROUGH COUNCILLOR/POLICE

Meeting closed to allow public to participate.

Public participation  

Nothing reported

CCllr Carttiss

Not in attendance

BCllr Thompson

Not in attendance

Police

PC Cook has a personal commitment but sent in the following written report

Things remain quiet in the parish.  Since the last meeting there have been seven calls for advice/assistance and two recorded crimes.  Both of the reported crimes have been break-ins to garages (although one was insecure) so it is timely to remind parishioners to be mindful of the security of their garages, sheds and outbuildings.  Enquiries continue into both matters.  There are no other emerging issues.

Meeting re-opened


2. APOLOGIES

PC Cook another commitment

BCllr Thompson is unwell

PCllr Fabb in London


3. DECLARATION OF INTERESTS

Declaration of interests (personal & pecuniary)

Pecuniary interest – PCllr Wharton Planning Application Agenda 8


4. MINUTES of the Annual Parish Council meeting, Annual Parish meeting held in May 2014 and a Special meeting of the PC held in June 2014 had been distributed to PCllrs prior to this meeting. PCllr Lloyd  proposed the Minutes be accepted and signed, seconded PCllr Youngs, all in agreement.


      5. MATTERS ARISING FROM THE PREVIOUS MINUTES AND THE APM.

APM

Notice boards on the Agenda


PCM

a.Post sea surge and re-order of sand and sand bags

Sand bags have been delivered to the Chairman.

b.NCC cutting back the brambles on main road out of the village

This has been done.

      c.Mr Canham to replace the damaged seat and repair damage to post and rail and repair the VGreen

       This work has not been carried out

       d. River footpaths need a cutting

       Only part of the footpath has been cut, PCllr Wharton kindly offred to cut the remaining FOC, PCllrs  

        thanked him very much.


        6. RESIGNATION OF THE PARISH CLERK

        Due to increased Committee work it is not possible for Mrs Weymouth to carry on with the responsibilities

       of Stokesby.

       PCllrs thanked her for the work she has carried out over the last few years.      

       PCllr Lloyd informed the meeting he has spoken to a PClerk who would be interested in this vacancy.      

       After discussions PCllr Murison proposed the PC interview this person before considering advertising the vacancy, seconded PCllr Wharton, all in agreement


        7. RISK ASSESSMENT

       PCllr Ward gave the following report:

      To be emailed prior to the next meeting.

 

     8. PLANNING

     PLANNING APPLICATIONS

     06/14/0350/F PCllr Wharton left the room whilst this matter was being discussed and the decision made.To demolish 2No existing asbestos clad cattle buildings. Erection 4 No poultry breeding houses. Erection of residential dwelling for a full time manager for the poultry units – PCllr Youngs proposed the PCllrs have no objections so long as access complies with the highways regulations and access to the site is from Filby, seconded PCllr Murison, all in agreement. .


     9.  VANDALISM REPORTS FROM PARISH COUNCILLORS

     The Gables - wall damaged by a vehicle.


     10. ACCOUNTS FOR APPROVAL & PAYMENT

     S A Weymouth  

     As Precepted for 2014/15 £995 div 6 less 20% Tax =

     Net      £133.00

     Files      £    7.56

     3 x 62p Acs      £    1.86

       £142.42

     PAYE – March 2014     £  33.00

     Innershed (website)     £118.80

     Stokesby Community Centre Rent   £120.00

    Stokesby Village Hall (GYBCllrs Grant)  £500.00

     PCllr Lloyd proposed the acccounts be paid, seconded PCllr Youngs, all in agreement.


     Bank statements online

     PCllr Wharton is looking into obtaining bank statements online


     Financial statement period ending May  2014

     Copies emailed to PCllrs prior to the meeting, there were no questions.


      Audit statements

     Copies available for PCllrs at the meeting


     Precepts – concurrent grant

     The meeting was advised that the Financial Director of GYBC would like to have a meeting with the PC to discuss the items that are being claimed for from GYBC. It was agreed the Chairman and VChair will meet with him.


     11. NOTICE BOARDS

     Discussions were held around the kind offer of Mr Belham a parishioner to construct the Notice Boards FOC, the cost of the materials to be paid for by the PC. It was left with the VChairman to speak to him direct.


     12. YOUTH CLUB FUNDS BEING HELD BY PC

     The Youth Club funds of £773.01 is being held in the PC reserves.  

     Any paperwork the PC has on this matter to be FAXED to the VChairman.

     It is left with PCllr Murison to discuss the matter with the VH Committee and report back to the        next PC meeting in the meantime a questionnaire will be given to the youngsters in the parish to      find out what facilities they would like.


     13. SLIPWAY INTO THE RIVER

     The BA Management Team has told the PC that they would not be in a position to contribute      financially to the proposed works to Stokesby Slipway.  However they agreed that they could help      with any external funding applications that the Parish decide to make and their Officer Mark King      will be happy to assist in that regard.


     For planning permission their advice is for any engineering works would likely require planning      permission and their Planning Officer is Fergus Botman.

     Correspondence held by the PC in August 2004 BESL erected the ramp as part of the flood defence

     scheme for the EA, a plan showing the scheme was viewed by PCllrs.

     Contact details for Mr King is to be emailed to the VChairman to deal with.


     14.COMMON LAND  

     CPO

     The Chairman couldn’t attend but the Vice Chairman attended the meeting with  the Officer at the      Town Hall on 20 May at 2 30pm and from the information he received a meeting was held in June      2014 where a decision was made.

     NPLaw who is acting for the PC was sent a copy of the Minutes of the June 2014 meeting, which is      below: ‘Mr Kelly and Miss Turner has pedestrian access at the moment but the Parish Council are      prepared to grant vehicle access over the land as well, but the land remains as Common Land      Registered to the Parish Council with all the restrictions that apply’

     It was reported it is still on going with HKBW in discussions with NPLaw.


     15. AW SEWERAGE

     AW letter has been sent to all properties that could be connected dated 23 May 2014.

     In May 2014 there were 110 properties that could be connected - 63 have agreed to be      connected, 17 declined and 30 awaiting for a response. The installation of the sewer will not begin      until September 2014.

     The VChairman informed the meeting he knows of a contractor who could connect properties into      the sewer, he will report back to the next PC meeting..


     16. REMOVAL OF BOAT WASTE HIDE (sited on private land)

     Discussions were held around the removal of the waste bins and the GYBC Notice that has been      sited in that area.

     On Contacting the landowner the PC has been advised since the removal of the waste bins and      hire boat users have not left any of the waste at that location. The landowner will keep the PC      informed if this changes.

     PCllrs will contact CCllr Carrttiss to see if NCC could pay for the removal of the waste. PCllr Youngs      to monitor the waste around the parish.


     17.ANY OTHER CORRESPONDENCE

     As agreed at March 2011 – standing orders includes:

    Correspondence would be left on the table prior to the meeting for PCllrs to view or no action will be     taken unless identified by a PCllr:

1.  Acle & District Voluntary Aid Scheme – looking for a donation – no action

2. NRCC NHS complaints advocacy Service - noted

3. Sovereign play equipment - noted

4. Clerk & Councils Direct

     LATE CORRESPONDENCE

5. Norfolk Wildlife Truste new Heritage ottery Funded project in the Bure & Ant valleys called

delivering Living Landscapes (emailed to PCllrs)      

There are lots of different activities planned in 2014, including the following:

      • Talk - Invasive species of the Bure and Ant valleys and what to do about them!

     Thursday 24 July, 7-9pm, Upton Village Hall, booking essential - 01603 598333

     • Workshop - Introduction to churchyard wildlife

     Friday 12 September, 6.30-9.30pm, Ludham, booking essential - 01603 598333

     • Talk - Getting to grips with planning and wildlife

     Thursday 2 October, 7.30-9pm, Upton Village Hall, no need to book

     • Workshop - Managing village ponds for wildlife

    Saturday 25 October, 1-5pm, South Walsham, booking essential - 01603 598333

    Leaflet and booklet on file.


    18.REPORTS FROM PARISH COUNCILLORS

    Nothing reported


    19. FINAL WORD FROM MEMBERS OF THE PUBLIC

    A parishioner thought the wording of the Notice sited where the hide had been is not appropriate.


    With no further business the meeting closed at 8 43pm



STOKESBY WITH HERRINGBY PARISH COUNCIL MEETING

ON 17 SEPTEMBER 2014


    MINUTES of the Stokesby with Herringby Parish Council meeting held in the Community    

    Centre on Wednesday17 September 2014 at 8.00pm.


PRESENT -   PCllr Fabb (Chairman) PCllr Ward (Vice Chairman), PCllr Young, PCllr Crane, PCllr Lloyd, PCllr Murison, PCllr Wharton, PCSO Johnson, 1 member of the public and the Clerk Mrs Weymouth


Meeting moved to a week later as the Chairman was away on holiday.


1. RESIGNATION OF THE PARISH CLERK

The Chairman reported the person the PC was interested in for this post is no longer able to be considered. Winterton PC has advertised for a replacement PClerk so it has been left to the Chairman to contact their Chairman to see if they have made an appointment and if so if that person might be interested in the vacancy, if not an advert for the vacancy is to be placed in the local paper at a cost of around £28.00p.

The PClerk offered to remain in post until a replacement is found, however PCllrs decided to turn down this offer as they need to get a replacement.


2. PUBLIC PARTICIPATION/COUNTY COUNCILLOR/BOROUGH COUNCILLOR/POLICE

Meeting closed to allow public to participate.

Public participation 

Nothing reported 

CCllr Carttiss

Not in attendance

BCllr Thompson

Not in attendance 

Police

PCSO Johnson reported  there have been 4 thefts since the last meeting – moored boat broken into and three oil tank thefts. Leaflets on oil tank security were distributed to those in attendance.  

Meeting re-opened


3. APOLOGIES

BCllr Thompson another meeting

CCllr Carttiss another meeting

 

4. DECLARATION OF INTERESTS

Declaration of interests (personal & pecuniary)

None 


5. MINUTES of the PC meeting held in July 2014 had been distributed to PCllrs prior to this meeting. PCllr Murison proposed the Minutes be accepted and signed, seconded PCllr Lloyd, all in agreement.


6. MATTERS ARISING FROM THE PREVIOUS MINUTES  

a. Defibrillator

As previously agreed the PC would purchase a defibrillator at a cost of £995.00 + VAT, partly being paid for by BCllr Thompsons BC Grant, this year being £375, under spend this year on Expenses and Audit £205, giving a total of £580, the difference will be paid for out of reserves. It has been delivered this week, but no Invoice received.


b. SAM signs

NCC is no longer providing this provision.


c. Waste hyde for boat users

GYBC has advised there has not been a problem with rubbish being left where the hyde was located. PCllr Crane said this was not the case and rubbish is also being put in the litter bins around the parish. PCllr Youngs informed the meeting he had attended the GYBC Parish Liaison meeting and those at the meeting were advised the BA have held discussions with boat yards and they have areas where boat users can dispose of rubbish, at Acle on the Acle side of the river there is an area where boat users can dispose of rubbish.


d.Mr Canham to replace the damaged seat and repair damage to post and rail and repair the VGreen

All the works have been carried out except for replacing the seat.


e. River footpaths need a cutting

They have been cut, but they require another cut, it was suggested they got two cuts a year and one was in October. BESL are to be requested to carry out a cut.


7. RISK ASSESSMENT

PCllr Ward gave the following verbal report:

The river roadway has a number of depressions. PCllrs intend to speak with AW contractors to see if they would carry out the repair it when repairing the highway. NCC will not be resurfacing the roadways where the sewers have been installed it is the responsibility of the utility company to repair not resurface the highway.

 

8. PLANNING

PLANNING APPLICATIONS

None

PLANNING DECISIONS

None


9.  VANDALISM REPORTS FROM PARISH COUNCILLORS

Nothing reported 


10. ACCOUNTS FOR APPROVAL & PAYMENT

 S A Weymouth 

As Precepted for 2014/15 £995 div 6 less 20% Tax =                   

Net                                                                   £132.40

Plastic boxes                                                    £  20.00

Files                                                                 £    7.68

2 x 62p Acs                                                       £    1.24

                                                                                                £161.32

PAYE – Sept 2014                                                                           £  33.40

PCllr Murison proposed the accounts be paid, seconded PCllr Wharton, all in agreement.


Financial statement period ending July  2014

Copies emailed to PCllrs prior to the meeting, PCllrs noted the balances 


Audit

Mazaar have made a comment on the fact the GYBCouncil support grant of £213 was not taken off the Concurrent figure and put in other receipts, however GYBC gave this grant the previous year and Mazaar had not adjusted the figures.

Notices are up for the conclusion of the Audit.


Precepts – concurrent grant

Chairman and VChairman met GYBC Director of Finance to view the areas where the concurrent grant is spent. The Chairman reported he couldn’t believe all the work that was carried out for the small amount of money. GYBC will not be looking into PCs Concurrent Grant until 2015-2016.


Parish Council internal audit

PCllr Wharton reported he hasn’t looked at the accounts, they were left with him, including the last and current cheque book and paying in book.


Wages

The PClerk informed the meeting the PC would need to have a wages programme for the new PClerk at present she is using a businesses programme. There are several programmes on line that offer a FOC programme where there is one employee.


11. NOTICE BOARDS

Discussions were held around the cost and size of Notices Boards and if they are larger than existing PP would be required. PCllr Ward stated he has not see Mr Belham, but will do so before the next meeting.


12. YOUTH CLUB FUNDS BEING HELD BY PC of £773.01

PCllr Ward informed the meeting the PClerk had FAXed to him all the paperwork being held by the PC regarding the Youth Club and the funds..

It was reported a leaflet is going to be delivered to properties in the parish to see what the young people would like the money spent on – to be an Agenda item for the next meeting.

 

13. SLIPWAY INTO THE RIVER

PCllr Ward stated he has not had a very helpful response from the BA and any works would require PP. It was agreed the funds to be used for the slipway would be put to the defibrillator.


14.COMMON LAND  

CPO

GYBC still holding discussions with HKBWiltshire Mr Kelly’s Solicitor.


15. AW SEWERAGE

PCllr Ward signed and returned the document AW needed to go ahead with the works – no copy on file. PCllr Ward is to make enquiries with a contractor who could carry out all the sewer connections and he will report back to the next PC meeting.


16.ANY OTHER CORRESPONDENCE

 As agreed at March 2011 – standing orders includes:

Correspondence would be left on the table prior to the meeting for PCllrs to view or no action will be taken unless identified by a PCllr:

1. GYBC Parish Liaison meeting – PCllr Youngs attended – various items recorded in the Minutes. The GYBC bottle banks are to be removed as from the 1/10 glass can be put in the green waste bin. Garden waste will not be accepted in the grey bin as from 1/10, however for £14 a year you can have a brown bin or you can purchase some sacks.

2. FLP outdoor play solutions brochure – no action

3. Shelter Solutions – no action

4. Clerk & Council – no action

5. Kickstart – no action

6. GYBC -  GY BOROUGH-WIDE SPORT, PLAY AND LEISURE STRATEGY REVIEW- PARISH PROVISION – emailed to all PCllrs. The Chairman took the copy of the paperwork.

LATE CORRESPONDENCE

 None


17.REPORTS FROM PARISH COUNCILLORS

 Street light 4R Ferry Court no working GYBServices to be informed.

Overgrown hedge Croft Hill – left with PCllr Ward to deal with.


18. FINAL WORD FROM MEMBERS OF THE PUBLIC

Nothing reported 


With no further business the meeting closed at 8 55pm

 TRUSTS



STOKESBY WITH HERRINGBY PARISH COUNCIL

MINUTES OF PARISH COUNCIL MEETING

HELD ON WEDNESDAY 19TH NOVEMBER 2014

IN THE COMMUNITY HALL AT 7.30PM


Present:  


Cllr V Fabb (Chair)  

Cllr S Ward (Vice Chair) Cllr E Wharton

Cllr P Crane Cllr R Youngs

Cllr D Murison S Welsh (Clerk)


And 5 residents.


To consider a motion to suspend the meeting to allow members of the public and the Borough/County Councillors the opportunity to inform the meeting: -


1. Public discussion.

Cllr Fabb introduced the new clerk and welcomed the residents to the meeting.  A resident offered his thanks to the Parish Council,  Village Hall Committee and individuals for their contributions to and support for the Village Hall Roof work.  A copy of the Village Hall Roof Fund accounts from October 2013 was given to the Council showing contributors and a balance of £386.67.  The resident emphasised there was still much work to be done to repair and maintain the hall.


2. Report from Borough Councillors/County Councillor – if present.


None provided.


3. Crime Report.


No representative from the police present.  Cllr  Ward informed the meeting there have been a number of thefts of heating oil and diesel from local farms and homes over the last few weeks.  Details are on the Stokesby with Herringby website: http://www.stokesby.org.uk/localnews.html

Hare Coursers have also been seen in the area.  Cllr Fabb advised that they should not be approached if seen, but the police be informed.


Reopening of the meeting:-



4. Declarations of interest, personal and pecuniary,  in items on the agenda


None declared.


5. To consider apologies for absence.


Cllr R Lloyd due to work.



6. To confirm minutes of the previous meeting.

Proposed:    Cllr Ward     Seconded:  Cllr Murison     Unanimously  agreed.



7. To report matters arising from the minutes not already on the agenda, for information only.


Defribulator Update: Cllr Wharton had received advice from the Community Heartbeat Trust with the  following information: once the Parish Council provide a defribulator, they are responsible and liable for its upkeep and maintenance.  A heated box (approx. Value £900) is required to keep the defribulator in working condition.  Their organisation would provide a link with the Ambulance Service once the unit is set up and will train users, just for use, not 1st Aid.  Cost would be approx. £200 for 1 ½ hours.  The unit will need checking and recording weekly and a report sent to the Ambulance Service.  Following a discussion at the PC meeting, it was decided to look at siting the unit in the access porch to the Ferry Inn and it was suggested that they might contribute to its cost.  The Parish Council will approach the Landlady and Adnams Brewery with this in mind.  Cllr Wharton will ask the Community Heartbeat Trust for a quote to supply everything.  The clerk will ask Zurich for the cost of insuring the unit which has a value of £2000. Cllr Fabb suggested there should be a demonstration evening when everything is in place and all information about it should be placed on the village website.

Street Lighting  The light at the top of Ferry Lane (R4) is out.  The clerk will report this.



8. To consider Planning Applications received/approved

Ref: 06/14/0350/F  Hillborough Hole, Filby Road Stokesby with Herringby  Demolish 2 existing asbestos clad cattle buildings.  Erection of 4 poultry breeding houses and of residential dwelling for full time manager of poultry units.  Mr E Wharton.  


Permission has been granted with several  conditions: briefly,  relating to the residential unit being used purely by a person employed in agriculture; an assessment of possible contamination of the area prior to the development of the area;  the provision of a fire-fighting water supply;  a scheme submitted for landscaping on the northern boundary side;  all planting approved to be carried out during the first planting season; a surface water drainage scheme to be approved.


9. Finance: -

To agree payments in accordance with the budget


Cheque list Nov 2014   

                

S Hewitt Maple Landscape Grasscutting £1,190.00

& Tree Care Service   

GYB Services 200 Sandbags INV216978 £24.00

East of England Ambulance Service Defibrillator £995.00

S Weymouth Clerk salary 8 & 9/2014 £132 + £28.92  

 Stationery £161.32

PAYE Clerk salary S Weymouth £33.40

S Welsh Clerk Salary 9/2014 + £7.90

Stationery. £91.85 (£73.65 = £18.20 tax)

   

 

Proposer for defribulator payment: Cllr Ward  seconded: Cllr Youngs. Unanimously agreed.

Proposer for Maple payment: Cllr Wharton   seconded: Cllr Murison

Proposer for sand bags payment:  Cllr Ward  seconded:  Cllr Crane

Proposer for salary payment:  Cllr Wharton  seconded: Cllr  Murison

All unanimously agreed.


No receipts.                  

 Balance of A/C 20846724 from Bank Statement:  £5949.66  (not reconciled)

Cllr Wharton stated that the cash book was made up to the end of March 2014.  He will deliver the cheque books and other financial effects to the clerk for payment of the above.


The clerk informed the Cllrs that the address for the bank account needs to be changed by a signatory.  Cllr Fabb will look into this.


Cllr Fabb asked that the clerk’s work be backed up on 2 memory sticks.  The clerk will purchase these.



10. Common Land


The Parish Council will contact Duncan Mallet and ask what progress has been made about rights of way over the common land and to ask for a meeting with him.


11. Appointment of Clerk and Contract of Employment


The clerk has received all the paperwork and files from the previous clerk and would like to archive the older material at Norfolk County Council.  The Cllrs agreed.


12. Progress on Sewerage

Cllr Ward reported that the Sewage company had been very helpful and the road surface has been left smooth following the completed work.  There is still work in progress but it is nearing completion.



13. Precept and Concurrent Functions Estimate 2015/16


It was unanimously agreed to add an increase of 1.5% to the following cost centres:  Churchyard, Openspaces and Audit.  The clerk’s salary needs to be increased to reflect the current pay scales. It’s expected that hall costs and insurance will remain the same, with website costs being £120 and expenses totalling £165.  A £1000 should be added to non-concurrent costs to cover the cost and maintenance of the defribulator – proposed by Cllr Ward  seconded by Cllr Murison.  Unanimously agreed.


The clerk will complete and return the form to GYBC.



14. Health and Safety Report

Cllr  Ward  delivered a Health & Safety Report (attached).  The mole hills need to be monitored and the issue raised at the next meeting.




15. Youth Club Funds


Cllr Youngs is preparing a questionnaire to go out to young people to see how the Parish Council can spend the funds.


16. Councillor Feedback.

Councillors to report on any residents’ individual concerns/comments or any other item as required.

None reported.


17. Correspondence received


Post & Action Log November 2014

ITEM RECEIVED FROM CONTENT ACTION REQUIRED

 

1 Zurich Insurance

29/7/2014 No additional cost for fete 2014 None.

2 Mazars 29/8/2014 No fee for Annual Return Audit None

3 Broads Authority Halvergate Marshes Conservation Area Objections to be forwarded.


The following objections were raised to item 3:

Duelling of the Acle Straight will be compromised; the scheme poses a long-term threat to other unspoilt areas.  


18. Items requiring attention/update


None.


19. Any other business

Cllr Fabb reminded the councillors that meetings will be held  quarterly from now on and the Standing Orders will need to be changed to reflect this.  The clerk will amend them for approval at the next meeting.


20. Date of the next meeting:  19th February 2015 at 7.30pm in the Community Hall.


The meeting was closed.

 A resident asked that the Parish Council send a letter of thanks to Anglian Water.  Cllr Ward will email the clerk the contact for Barhale Contractors.